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Privacy policy

Privacy policy website https://azubiwerk.de/

I. Introduction and terms

1. GENERAL

When operating our website with the URL https://azubiwerk.de/ (hereinafter referred to as the "website"), we process personal data. We treat this data confidentially and process it in accordance with the applicable laws - in particular the General Data Protection Regulation (GDPR), the Federal Data Protection Act (BDSG) and the Telecommunications and Telemedia Data Protection Act (TTDSG). With these data protection provisions, we want to inform you about which personal data we collect from you, for what purposes and on what legal basis we use it and, if applicable, to whom we disclose it. In addition, we will explain to you what rights you have to protect and enforce your data privacy.

2. TERMS

Our privacy policy contains technical terms that are used in the GDPR and the BDSG. For your better understanding, we would like to explain these terms in simple terms in advance:

2.1 Personal data

"Personal data" means any information relating to an identified or identifiable person (Art. 4 No. 1 GDPR). Details of an identified person can be, for example, the name or email address. However, personal data is also data for which the identity is not immediately apparent, but can be determined by combining your own or third-party information to find out who the person is. A person can be identified, for example, by providing their address or bank details, their date of birth or user name, their IP addresses and/or location data. All information that can be used to identify a person in any way is relevant here.

2.2 Processing

Art. 4 No. 2 GDPR defines "processing" as any operation relating to personal data. This applies in particular to the collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure, transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction of personal data.

II Controller and data protection officer

3. RESPONSIBLE

Responsible for data processing is:

Foundation: Stiftung Auszubildendenwerk (foundation under civil law) ("we")
Legal representative: Patrick Fronczek (Chairman of the Executive Board)
Address: Hammer Str. 8, 22041 Hamburg
Phone: +49 40 607 71 44-70
E-mail: info@azubiwerk.de

4. DATA PROTECTION OFFICER

We have appointed an external data protection officer for our foundation. You can reach him at

Company: HABEWI GmbH & Co. KG
Legal representative: General partner HABEWI Beteiligungs GmbH, represented by Arne Platzbecker (Managing Director)
 Address: Palmaille 96, 22767 Hamburg
 Phone: 040/ 46008966
 Fax: 040/ 46008977
 E-mail: datenschutz@habewi.de

III Processing framework

5. PROCESSING FRAMEWORK: WEBSITE

As part of the website, we process the personal data of you listed in detail below in Section IV. We only process data that you actively provide on the website (e.g. by filling out forms) or that you automatically provide when using our website.

Your data will be processed exclusively by us and will not be sold, lent or passed on to third parties. If we use the help of external service providers to process your personal data, this is done within the framework of so-called order processing, in which we as the client are authorised to issue instructions to our contractors. We use external service providers for the hosting of our website. We host our website with the external provider IONOS SE (address: Elgendorfer Str.57, 56410 Montabaur). If other external service providers are used for individual processing operations listed in Section IV, they will be named there.

We do not transfer data to third countries and do not plan to do so. We will provide information about exceptions to this principle in the processing described below. Any data transfer to third countries then takes place on the basis of the so-called EU standard contractual clauses.

IV. The processing in detail

6. PROVISION OF THE WEBSITE AND SERVER LOG FILES

6.1 Description of the processing

Each time you visit the website, we automatically collect information that your browser transmits to our server. This involves the following data:

  • Browser software used, as well as its version and language
  • Operating system
  • the website from which visitors came to the website (so-called referrer)
  • the date and time the website was accessed

These are also stored in the so-called log files of our system. The temporary storage of your IP address by the system is necessary in order to be able to deliver our website to the user's end device. For this purpose, the user's IP address must remain stored for the duration of the session. However, your IP address is not stored in the log files.

6.2 Purpose

The processing is carried out to enable the website to be accessed and to ensure its stability and security. In addition, the processing serves to statistically analyse and improve our online offering.

6.3 Legal basis

The processing is necessary to safeguard the overriding legitimate interests of the controller (Art. 6 para. 1 lit. f GDPR). Our legitimate interest lies in the purpose stated in section 6.2.

6.4 Storage period

The data is deleted as soon as it is no longer required to fulfil the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended. The log files are deleted after 7 days.

7. COOKIES

7.1 Description of the processing

Our website uses cookies. Cookies are small text files that are stored on the user's device when they visit a website. Cookies contain information that makes it possible to recognise a terminal device and possibly certain functions of a website. We differentiate between our own cookies and external, so-called third-party cookies. So-called "session cookies" and "persistent cookies" are used on our website. "Session cookies" are automatically deleted when you end your internet session and close the browser. Persistent cookies remain stored on your end device for a longer period of time. If cookies are technically necessary for the operation of our website, your consent is not required. All other cookies that are not technically necessary are only set after you have actively consented to the use of cookies via our consent tool. We use the self-hosted service "Complianz" to obtain and document consent. The consent tool stores your selection itself in a cookie on your end device. This means that you do not need to make a decision about cookies again when you visit our website again.

You can find out which cookies are used on our website and for what purpose, how long they are stored on your end device and what consent you may have already given in the Settings of the consent tool take.

7.2 Purpose

We use cookies to make our website more user-friendly and to offer the functions described in section 1.

7.3 Legal basis

The processing is necessary with regard to technically required cookies and the use of the consent tool to safeguard the overriding legitimate interests of the controller (Art. 6 para. 1 lit. f GDPR in conjunction with § 25 para. 2 TTDSG). Our legitimate interest lies in the purpose stated in section 7.2. The legal basis for the processing of all other cookies - i.e. cookies that are not technically necessary - is consent (Article 6(1)(a) GDPR in conjunction with Section 25(1) TTDSG). Such consent is voluntary.

7.4 Storage period, revocation of consent

Cookies are automatically deleted at the end of a session or at the end of the specified storage period. As cookies are stored on your end device, you as the user have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your internet browser. Cookies that have already been saved can be deleted. This can also be done automatically. If cookies are deactivated, deleted or restricted for our website, it may be that individual functions of our website cannot be used or can only be used to a limited extent. You can revoke any consent you have given to the use of cookies at any time in the Settings of the consent tool with effect for the future.

7.5 Receiver

When cookies are used, data may be transmitted to the corresponding providers of these third-party services. Under certain circumstances, data may also be transferred to third countries outside the European Union or the European Economic Area. We provide information about the recipients of data and the transfer to third countries in the settings of the consent tool or in the corresponding section on the third-party service in this privacy policy.

8. CONTACT BY E-MAIL

8.1 Description of the processing

You can also contact us via the e-mail addresses provided on the website. To contact us, you can write to us using the e-mail address provided on the website. In this case, the personal data transmitted with the e-mail will be processed by us.

8.2 Purpose

The data transmitted with and in your e-mail will be used exclusively for the purpose of processing and responding to your request.

8.3 Legal basis

The processing is necessary to safeguard the overriding legitimate interests of the controller (Art. 6 para. 1 lit. f GDPR). Our legitimate interest lies in the purpose stated in section 8.2. If the e-mail contact is aimed at the conclusion or fulfilment of a contract, the data processing is carried out for the fulfilment of the contract (Art. 6 para. 1 lit. b GDPR).

8.4 Storage period

We will delete the data as soon as it is no longer required to fulfil the purpose for which it was collected. This is usually the case when the respective communication with you has ended. Communication ends when it can be inferred from the circumstances that your request has been conclusively clarified. If statutory retention periods prevent deletion, the data will be deleted immediately after expiry of the statutory retention period.

9. SOCIAL NETWORKS

9.1 Description of the processing

Our website does not use any social media plugins. Any Facebook logos displayed on our website are merely linked to the corresponding profiles of our company on the social networks. No data is transferred to the social networks when the logos are integrated. If you click on one of the logos, you will only be redirected to the external website of the respective social network.

However, our profiles within the social networks represent data processing. If you are logged in to the respective social network when you visit such a profile, this information will be assigned to your user account there. If you interact with our profile, e.g. comment on, "share", "like" or "retweet" a post, this information will also be stored in your user account. As a rule, your interactions with our profile can also be viewed by us.

On the social network Facebook, we have the option of obtaining statistical data about the use of our Facebook page via the so-called "Insights" function. These statistics are provided by Facebook. The "Insights" function cannot be disabled. We cannot decide to switch this function on or off. It is available to all Facebook fan page operators, regardless of whether they use Facebook's Insights function or not. We are provided with the following data via Facebook Insights for a selectable period of time with regard to fans, subscribers, people reached and people interacting: Total number of page views, "Like" information including origin, page activity, post interactions, reach, post reach (divided into organic, viral and paid interactions), comments, shared content, replies and demographic analyses, i.e. country of origin, gender and age. The Insights statistics do not allow us to identify subscribers and fans of our site and view their profiles.

The social networks with which you communicate store your data using pseudonyms as user profiles and use them for advertising and market research purposes. For example, you may be shown adverts within the social network and on other third-party websites that match your presumed interests. As a rule, cookies are used for this purpose, which the social network stores on your end device. You have the right to object to the creation of these user profiles; to exercise this right, you must contact the social networks directly.

9.2 Purpose

We maintain profiles on the aforementioned social networks for the purpose of public relations and corporate communication with customers and interested parties. We use Facebook's "Insights" function to analyse the reach of our posts on the social network and to make them more appealing to our visitors in the future.

9.3 Legal basis

The legal basis for data processing in the context of our profiles on social networks is the protection of our overriding legitimate interests (Art. 6 para. 1 lit. f GDPR). Our legitimate interest lies in the purpose stated in section 9.2. If you are asked for consent by the respective operator of a social network, the legal basis is Art. 6 para. 1 lit. a GDPR. Data processing takes place with regard to our presence on Facebook, otherwise on the basis of joint responsibility in accordance with Art. 26 GDPR.

9.4 Recipients and transfer to third countries

The respective social networks are operated by the companies listed below. Further information on data protection with regard to our profile on the social networks can be found in the linked data protection provisions.

The social networks also process your personal data in the USA.

10. GOOGLE ANALYTICS

10.1 Description of the processing

Our website uses "Google Analytics", a web analytics service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as "Google"). Google Analytics uses cookies (see section 7.), which enable your use of our website to be analysed. The information generated by the cookies is usually transferred to a Google server in the USA and stored there. However, we only use Google Analytics with IP anonymisation. This means that your IP address will be truncated by Google within member states of the European Union or in other signatory states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. The statistics compiled by Google Analytics record in particular how many users visit our website, the country or location from which access is made, which subpages are accessed and which links or search terms visitors use to reach our website. You can find the Google Analytics terms of use at google.com/analytics/terms/en.html. An overview of data protection at Google Analytics can be found at www.google.com/intl/de/analytics/learn/privacy.html retrievable. Google's privacy policy can be found at www.google.de/intl/de/policies/privacy view.

10.2 Purpose

The processing takes place in order to be able to analyse the use of our website. The information obtained is used to improve and customise our online presence.

10.3 Legal basis

Processing is based on consent in accordance with Art. 6 para. 1 lit. a GDPR. This is obtained by us via the consent tool (see section 7.1). Such consent is voluntary.

10.4 Storage period and right to object, revocation of consent

We have explained the storage period as well as your control and setting options for cookies in section 7.4. You can revoke the consent you have given with regard to Google Analytics at any time in the settings of the consent tool with effect for the future. Alternatively, you can object to data processing by Google Analytics at any time by using the form provided by Google at google.com/dlpage/gaoptout?hl=en to download and install the browser add-on provided. The analysis data processed and stored with Google Analytics will be automatically deleted by us after 14 months.

10.5 Recipients and transfer to third countries

According to the German data protection supervisory authorities (Data Protection Conference), Google Analytics is jointly responsible for data processing on our behalf. Against this background, we have also concluded the "Google Measurement Controller-Controller Data Protection Terms" with Google. Google also processes your personal data in the USA.

11. FONT AWESOME

Our website uses "Font Awesome", a service for displaying and integrating icons developed by Fonticons, Inc. We operate Font Awesome exclusively as an installation on our own server. Therefore, the use and display of icons does not involve any data transfer to Fonticons, Inc. 

12. FONT REPLACEMENT

When displaying our website, the standard fonts of your device are replaced by fonts. This is done to make the text on our website easier to read and more aesthetically pleasing. When replacing fonts, we have opted for a data protection-friendly solution. We do not use external services such as Google Fonts or Adobe Fonts. Instead, we store the fonts to be replaced locally on our server. This has the advantage that when you visit our website, your browser does not send a request to external font replacement services and therefore no data, in particular your IP address in connection with the address of our website, is transmitted to third parties.

13. GOOGLE MAPS

13.1 Description of the processing

Our website uses "Google Maps", a service for displaying maps provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter referred to as "Google"). We use Google Maps by embedding a map with our business address on our website. The map is loaded directly from a Google server. In order for this to happen, your browser sends a request to a Google server. As a result, your IP address may also be transmitted to Google in connection with the address of our website. However, Google Maps does not store any cookies on your end device. If you are logged in to Google when you visit our site, Google Maps assigns this information to your Google user account. Google stores your data as user profiles and uses them for advertising purposes, market research and/or the customised design of Google websites. You have the right to object to the creation of these user profiles; to exercise this right, you must contact Google directly. Further information on data protection at Google can be found at google.com/privacy?hl=en-DE.

13.2 Purpose

The processing takes place in order to be able to show you an interactive map on our website.

13.3 Legal basis

The processing is necessary to safeguard the overriding legitimate interests of the controller (Art. 6 para. 1 lit. f GDPR). Our legitimate interest lies in the purpose stated in section 13.2.

13.4 Recipients and transfer to third countries

Google also processes your personal data in the USA.

14. VIDEO SURVEILLANCE

14.1 Description of the processing

The residential complex is under video surveillance in the entrance area, basement, underground car park and at the entrances. There is also video surveillance at the office and at individual points outside (monitored areas are marked with signs).

14.2 Purpose

The video recordings are processed exclusively for the purpose of safeguarding domiciliary rights, protecting property and investigating criminal offences.

14.3 Legal basis

The legal basis is Art. 6 para. 1 lit. f GDPR. Our legitimate interest lies in the preservation of evidence and prevention with regard to the aforementioned purposes.

14.4 Recipients and data transfer to third countries

Data is not transferred to third countries. We are supported by an external service provider for the operation and maintenance of the video surveillance system. The video recordings are only passed on if this is necessary in the context of possible legal or criminal prosecution. In this case, the recipients are usually the responsible law enforcement authorities.

14.5 Storage period

The video recordings are deleted after 48 hours at the latest.

15. PROCESSING OF APPLICATION DATA

15.1 Description the processing

We process the data you provide in connection with your application in order to assess your suitability for the position (or any other open positions in our foundation) and to carry out the application process. This includes general personal data (such as name, address and contact details), information about your professional qualifications and schooling, information about further professional training, knowledge and skills, as well as other information that you disclose to us in connection with your application. This usually takes the form of a letter of application, CV, references, correspondence, telephone or verbal information provided by you.

We would like to assess all applicants only on the basis of their qualifications and therefore ask you to refrain from providing "special categories of personal data" in accordance with Art. 9 of the General Data Protection Regulation in your application (e.g. a photo that reveals your ethnic origin, information about severe disabilities, etc.). If your application contains such information, please send us a corresponding declaration of consent, as otherwise your application cannot be considered.

If your application is successful, we will transfer your data to your personnel file and use it to implement and terminate your employment relationship.

If we are currently unable to offer you employment, we will continue to process your data after the rejection has been sent in order to defend ourselves against any legal claims, in particular due to alleged discrimination in the application process.

If you are not selected for the vacant position, we will transfer your data to our applicant pool, provided we have your consent to do so.

15.2 Purpose

The processing is carried out to carry out the application procedure, to decide on the establishment of an employment relationship with us and to document compliance with legal provisions in the application procedure.

15.3 Legal basis

Data processing in connection with the application process has its legal basis in § 26 para. 1 sentence 1 BDSG and Art. 6 para. 1 para. 1 lit. b GDPR. If your application is successful, further data processing is carried out in accordance with Art. 6 para. 1 sentence 1 lit. b GDPR in conjunction with Art. 88 para. 1 GDPR in conjunction with Section 26 para. 1 BDSG for the purpose of establishing, implementing and terminating the employment relationship. If you have given your consent, e.g. for the inclusion of your data in our applicant pool, the data processing is carried out on the basis of Art. 6 para. 1 para. 1 lit. a GDPR. The legal basis for data processing after a rejection is also Art. 6 para. 1 para. 1 lit. f GDPR. Our legitimate interest lies in the defence against legal claims.

15.4 Storage period

If your application is successful, your data will be transferred to your personnel file and deleted in accordance with the regulations applicable to personnel files. If we are currently unable to offer you employment, we will continue to process your data for up to six months after sending the rejection. If we transfer your data to our applicant pool after the application process has been completed, we will delete it from the applicant pool if an employment relationship is subsequently established or otherwise two years after acceptance.

15.5 Recipients of your data, disclosure of data to third parties and transfer to third countries

Your application data will be reviewed by the HR department after receipt of your application. Suitable applications are then forwarded internally to the department managers responsible for the respective open position. The next steps are then agreed. Within the company, only those persons have access to your data who need it for the proper conduct of our application process. Data is not transferred to third parties. Data is also not transferred to third countries, nor is this planned.

V. Safety measures

16. safety measures

 To protect your personal data from unauthorised access, we have provided our website with an SSL or TLS certificate. SSL stands for "Secure Sockets Layer" and TLS for "Transport Layer Security" and encrypts the communication of data between a website and the user's end device. You can recognise active SSL or TLS encryption by the small padlock logo displayed on the far left of the browser's address bar.

VI Your rights

17. rights of data subjects

With regard to the data processing described above by our foundation, you have the following rights as a data subject:

17.1 Information (Art. 15 GDPR)

You have the right to request confirmation from us as to whether we are processing personal data concerning you. If this is the case, you have the right to information about this personal data and to the information listed in detail in Art. 15 GDPR under the conditions specified in Art. 15 GDPR.

17.2 Rectification (Art. 16 GDPR)

You have the right to obtain from us without undue delay the rectification of inaccurate personal data concerning you and, where applicable, the completion of incomplete personal data.

17.3 Erasure (Art. 17 GDPR)

You have the right to demand that we delete personal data concerning you immediately if one of the reasons listed in Art. 17 GDPR applies, e.g. if your data is no longer required for the purposes we are pursuing.

17.4 Restriction of data processing (Art. 18 GDPR)

You have the right to demand that we restrict processing if one of the conditions listed in Art. 18 GDPR is met, e.g. if you dispute the accuracy of your personal data, data processing will be restricted for the period of time that enables us to verify the accuracy of your data.

17.5 Data portability (Art. 20 GDPR)

You have the right, under the conditions set out in Art. 20 GDPR, to demand the surrender of the data concerning you in a structured, common and machine-readable format.

17.6 Revocation of consent (Art. 7 para. 3 GDPR)

You have the right to withdraw your consent at any time in the case of processing based on consent. The revocation applies from the time of its assertion. In other words, it is effective for the future. Withdrawal of consent therefore does not retroactively render the processing unlawful.

17.7 Complaint (Art. 77 GDPR)

If you believe that the processing of your personal data violates the GDPR, you have the right to lodge a complaint with a supervisory authority. You can assert this right with a supervisory authority in the EU Member State of your place of residence, your place of work or the place of the alleged infringement.

17.8 Prohibition of automated decision-making/profiling (Art. 22 GDPR)

Decisions that have legal consequences for you or significantly affect you may not be based solely on automated processing of personal data, including profiling. We inform you that we do not use automated decision-making, including profiling, with regard to your personal data.

17.9 Right to object (Art. 21 GDPR)

If we process your personal data on the basis of Art. 6 para. 1 lit. f GDPR (for the protection of overriding legitimate interests), you have the right to object to this under the conditions listed in Art. 21 GDPR. However, this only applies if there are grounds relating to your particular situation. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms. We also do not have to stop processing if it serves the assertion, exercise or defence of legal claims. In any case - regardless of a particular situation - you have the right to object to the processing of your personal data for direct marketing purposes at any time.

Status: March 2024